Case Studies

Explore how we've helped coaches and consultants implement AI-powered client acquisition systems that deliver predictable results.

From 5 to 15 Booked Calls Per Week

How we helped an international coaching brand triple their booked calls and reduce manual work by 80%.

3X

increase in booked calls

40%

close rate on calls

80%

reduction in manual work

2.1X

return on ad spend

International Coaching Brand

The Challenge

This established coaching business was struggling with inconsistent lead flow and an overwhelming amount of manual follow-up work. Despite running ads, they were only booking 5 calls per week, with team members spending hours manually qualifying leads and sending follow-up messages.

Key Issues Identified

  • No structured CRM system or lead tracking
  • Manual Instagram DM follow-ups taking 3+ hours daily
  • Ad campaigns running without proper retargeting structure
  • No automated qualification process
  • Inconsistent messaging across touchpoints

Our Solution

We implemented a complete AI Client Acquisition System with four integrated layers:

  1. Acquisition Layer: Restructured Meta Ads with proper audience segmentation and retargeting flows
  2. Conversion Layer: Developed high-converting landing pages with clear call-to-action paths
  3. Automation Layer: Implemented CRM with automated WhatsApp and email follow-up sequences
  4. Optimization Layer: Created performance dashboard with key metrics tracking

The Results

Within 60 days of implementation, the client saw:

  • Increase from 5 to 15 booked calls per week
  • 40% close rate on qualified calls (up from 25%)
  • 80% reduction in manual follow-up work
  • 2.1X return on ad spend
  • Complete visibility into the sales pipeline

"The systems Zentrix Media built for us completely transformed our business. We're booking more calls with less effort, and our team can focus on delivery instead of chasing leads. The automation has been a game-changer."

— Client, International Coaching Brand

Facebook ads performance dashboard
CRM pipeline dashboard
Email Automation

More Success Stories Coming Soon

We're currently working with several clients to document their success stories. Check back soon for more case studies.

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